PGA, Inc.'s contract management service is tailored to the needs of individual manufacturers.  Leveraging technology, our knowledge of federal acquisition procedure and regulation, and our working relationship with DLA, GSA and other procurement agencies, we help manufacturers penetrate federal distribution channels. 

We negotiate and maintain pre-negotiated purchasing vehicles like AFNAF, GSA and NPA agreements.  We also obtain business opportunities and solicitations, make offers in response to these solicitations using EDI, track them during evaluation using our proprietary enterprise management system, and notify our manufacturers of electronic awards.  We post all awards and active outstanding solicitations on our Web site in the "Manufacturers' Only" section.   As a result of these processes, we create a single solution for a manufacturers contract management needs.

CCR (Central Contractor Registration)

This is a prerequisite for doing business with the federal government.  Let us assure that your yearly update is completed.  CCR Register here. 

EC (Electronic Commerce) Resources

Do you want to know how much business with the federal government your competition is doing?  We can help. Take a look below at a number of useful sources for federal procurement opportunities and information.

• FedBizOpps.  Replaced Commerce Business Daily.  A resource for award and solicitation searches above $25,000.00.

• Department of Defense - Department of Defense Acquisition Web.  General information about DoD acquisition.

• Defense Logistics Agency (DLA) - Defense Logistics Agency Web Servers.   Links to other DLA and federal acquisition servers.

DLA Procurement Gateway.  This gives access to solicitations, awards, and it provides for searches by FSC class, NSN, and Cage Code for items managed by DSCP/G&I.

Most NSN/FSC product classes have moved to DLA's BSM (Business Systems Modernization) Internet Bid Board System (DIBBS). It is a web-based application that provides the capability to search for, view, and submit secure quotes on Requests For Quotations (RFQs). DIBBS also allows users to search and view Request For Proposals (RFPs), Invitations For Bid (IFBs), Awards and other procurement information related to DLA.

• Department of the Navy

Military Sealift Command Contracts Directorate.  Contracts for vessel overhaul and repair on MSC managed vessels.

Navy Electronic Commerce On-Line.  Navy solicitations and awards.

NAVFAC - Naval Facilities Engineering Command

Naval Supply Office (NAVSUP)

Fleet and Industrial Supply Center Norfolk

Fleet and Industrial Supply Center Jacksonville

Fleet and Industrial Supply Center Puget Sound

Fleet and Industrial Supply Center San Diego

Acquisition Focus

• FAR Resources

For an up-to-date copy of the FAR's, visit the FAR section of the GSA web site.  One of the most frequent issues in government contracting is FAR provisions regarding FOB/shipment terms.  FAR Part 52.247 addresses the sometimes subtle differences in FOB terms.  Specifically, an award or contract may incorporate FAR Part 52.247-29 through 52.247-49.  Depending on which clause the contract incorporates, a contractor's rights will be substantially different.  Title 48 of the National Archives Code of Federal Regulations (CFRs) also contains the FARs.  The National Archives provide FARs available for download in PDF format.

The DFARs must also be considered when the federal agencies with whom a supplier contracts is an agency under the Department of Defense.   DFARs clauses are commonly incorporated by reference in federal contracts in addition to FAR clauses.  The DFARs are available at Defense Procurement and Acquisition Policy (DPAP).

• Quality Assurance Provisions

QAPs are agency specific quality control standards.  For copies of DSCP QAPs, please follow this link.

• Other Distribution Channels

Customers may use GSA, DSCP's Maritime Contract Agreement(Food Service Equipment ONLY) or local procurement activities like FISC, SERMC/MARMC.  Of course, customers may always order direct from a manufacturer if funding authority allows.  

• Paperless Contracting

All three DLA activities are now paperless.   This means that these activities no longer have the obligation to fax requisitions or awards.  Manufacturers now must have EDI capability.  This, however, does not require a VAN.  The DLA BSM DIBBS can be used for submitting solicitations and receiving awards.  BSM requires registration for their internet bid board system, before a manufacturer can bid solicitations.  We have registered several manufacturers with BSM.   A prerequisite to all EDI is registration in CCR and ORCA, which also requires a yearly update.

• Small Business Set Aside and the Non-manufacturers rule

There is a good deal of confusion regarding when a "small business", as defined under the FARs, acting as a reseller for a "large business," can take advantage of the preferences given under the small business set aside rules.

Under FAR Part 19, Subpart 19.5, the non-manufacturer rule states that, "a contractor under a small business set-aside or 8(a) contract shall be a small business under the applicable business size standard and shall provide either its own product or that of another domestic small business manufacturing or processing concern." In other words, when buying the equipment of a "large business", a small-business reseller cannot use its small business status to receive an award under the rule. 

However, an important exception under FAR 19.102-7 allows the small-business reseller an exception for procurements under $25,000.  In those procurements the offeror need not supply the product of a small-business manufacturer as long as the product is manufactured or produced in the United States.   Contracting officers have been known to break up larger procurements into separate procurements under $25,000 to meet their small-business set-aside requirements.

For more information about federal acquisition regulation, please call us.